Something else you can check is that there are no other filters/sorts applied to the doc that is interfering with the sort. Warning!make sure you select all the columns. Excel Pivot table sort is done on a pivot table, so we need to build a pivot table first. Some say it's irreversible. Can't add comments due to lack of reputation but this ain't an answer exactly.. Maybe.. From what I see in the below image, it looks like you have the row CCY on top and then security. Click the arrow in the Row Labels. Notice that Quarter 4 was sorted first. See screenshot: Glad I could help. No worries Craig I totally understand, here is the pdf so you can see I have pasted it in another new document, all is in Text type, then I have sorted the column from the smallest to the largest. In newer versions of Excel, you will be asked whether you want to sort the numbers as … Thanks alot, Phillip. Run through each section of the pop-up (3 steps) and then click finish. Sort_index (optional) - an integer that indicates which column or row to sort by. It is technically not plausible. When I save these settings, we have rank in the pivot table. How can i sort the pivot, using the values columns? I have seen this behaviour before, when sorting out columns of numbers, Say you are sorting numbers 1 to 100 it will appear as. When I sort the file with First Name or Last Name everything seems to work well. on Whenever I go to 'sort' - 'largest by smallest' I only have the option to change the columns to the left, which I have as "Order Number" and "Account Name" - but I want to sort by the sum column. I am trying to sort smallest to largest. If so, what? It seems so silly, but I am trying to set up my pivot table, and it doesnt seem to be my strongest side. You can sort on individual values or on subtotals by right-clicking a cell, choosing Sort, and then choosing a sort … To sort the PivotTable with the field Salesperson, proceed as follows − 1. Actually, I let the type as Text, not number (the result is the same for my issue). Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). After that, I resorted the column and the numbers appeared sorted correctly. In the Pivot Fields on the right hand side of the screen, click on the arrow next to the field that you have in the rows section (you want to click on the arrow in the list of fields at the top, not in the row or values … Click Sort, and then click More Sort Options In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. To prevent the custom lists from taking precedence when sorting a pivot table, follow these steps to change the setting: Right-click a cell in the pivot table, and … I think that it's a combination of issues. Everything is possible in the last pivot, but not in the first. Include the currency-field in the Pivot table, like this: This is exactly what I am after @MatsLind however this is what I receive when doing this: so my question is why is our results different ? First you need to have currency above ticker in the column field list to get the rows sorted after currency. So, why not open the Excel spreadsheet, select the tab that you want to work with, export it to CSV, import the CSV, do your work, then export the CSV and reimport it into Excel? This will sort our Quarters by descending order. At the bottom of the box, select "More Options", after "Sort By" select "Values in selected column:" and then select the first line of data (not the column name) in the column you want to sort by and … Performing you procedure seems to "reset" the selected cell formatting. Click Sort, and then click More Sort Options; In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. To make my filter work (to sort by smallest to largest), I had first to reorder all the sheet as The librarian told in his post. 5. I have been helping a friend organize a excel file with 4 digit numbers. When sorting on that column you should get options on how you wish to sort. If you want it like the top image, change the hierarchy. STEP 3: Now let us try for the Sum of SALES. ... where CCY is the currency column I would like within the pivot table and not as a pivot row or column label. Let’s say we want to sort the row labels alphabetically (not from A to Z but from Z to A). Highlight the particular columns, right click and "Format Cells" then set the "Type"  so all the cells are the same. Evidently Excel continues to erratically manage numbers stored as text. Pivot Table Sorting Rules. Set the format (for some reason, it wanted 'text', not sure why). To continue this discussion, please When I sort the file with Column A or B, majority of rows are well sorted but some of them (I think the last that have been added) are put at the end of the file. Classic pivot is your answer of putting in text strings inside pivot. In this case, we want largest to smallest. Make sure that you have as many leading Zero's as needed. If you want to sort the amount column from largest to smallest for the subtotals amounts you can select the Amount cell C1 and then click the Sort Descending icon in the Data ribbon tab – see below. Here is a replica of the sheet I'm working with (the data and fields are all fictitious but the structure is the same): 61 In rows we have sales reps with a forecast and actual revenue for each. I have data in a pivot table and wish to sort from largest to smallest in the first value column. One regular and the next "security name" TOTAL - how do I get rid of this ? By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy, 2021 Stack Exchange, Inc. user contributions under cc by-sa. In the example shown, a pivot table is used to group and rank sales by item. Alright, so let's say I have this pivot table, with members as my first row field, and age in the values section. Select Salesperson in the Select Field box from the dropdown list. by To perform this, select any Cell of your Pivot table and then click on to the Sort & Filter option under the Editing section of the Home tab. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. You can see Excel has already selected the correct field. Under Sort direction, select Left to Right. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371786#39371786. Under Sort direction, select Left to Right. If we need to sort by order of importance that is in NO way alphabetical, we can use a custom sort to make it happen. Both should allow you to sort. @Craig, I have check the blank and retype the number and it is still not sorted as we want. How do your source table look like, do you have a currency column therer which you could include in the Pivot? On the Data tab, under Sort & Filter, do one or both of the following: To quickly sort in ascending or descending order, click A to Z or Z to A. I will never share your email (I hate SPAM too!) Reply. ? This will sort our sum of Sales by descending order, … I do not know i I can but I try to attach there an xlsx version of just the "Extension column" in order for you to see what happens (if does not work or if it's a security issue to share xlsx files, I can put it in pdf). Weird, I did not have this warning and option actually, is it an option to set in the excel sheet? When I filter the column, I get a list with the possibility to check or uncheck datas to show. Otherwise you could end up changing the order of some but not others which will scramble your data. Option 2 This first sorts the entire dataframe by id then sorts again by the month level within the index. Go to Sort > Sort Newest to Oldest . This would be a LOT simpler working with a CSV file. So in much the same way that words sort based on there letters, the numbers sort on the digits instead of the value. Cheers! The following sorting options are displayed … Right click on a sum value within the Pivot Table. Then you will see the choice  mentioned in my previous post. It seems as though it groups the prospects "MC" as one and lists them second because their sum would be the second largest value although I would like them to be … (If you cannot see the Grand Totals, click in your Pivot Table and go to the ribbon menu and select PivotTable Tools > Design > Grand Totals > On for Rows and Columns) STEP 2: This will sort our … Now the summary column is added in the pivot table. I didn't follow you completely on the sorting peice.. Edit: I understood the problem now, what values exactly are you trying to sort? "Sort anything that looks like a number, as a number" should sort it for you. Edit: Also I see that both are sorted largest to smallest!! Are you trying a different sort? However, I had to use sort_remaining=False for self-explanatory reasons and kind='mergesort' because mergesort is a stable sort and won't mess with the pre-existing order within groups defined by the 'month' level.. p.sort_values('id', ascending=False) \ .sort_index(level='month', sort … As a test try copying the page and pasting as text into a new sheet and see if the sort works when you do that. Text entries will sort in alphabetical order, numbers will sort from smallest to largest (or vice versa), and dates or times will sort from oldest to newest (or vice versa). If I make the follwing sorting (1.CCY, 2.Security): then I am allowed to sort the data within the pivot table, but I would prefer the former layout. Probably use a pivot table. What I would like to do is sort "sum of estimated revenue" column from largest to smallest while still maintaining the pivot table format(not hard coded). https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39373706#39373706, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39377843#39377843, Hi @SS97 Ultimately I am trying to sort the Grand Total column. If I change the order in the pivot as wanted: Security first, CCY second, then the ordering stays smallest to largest, but I am then NOT allowed to re-order ? This is Do It Yourself (DIY) free online ms office excel spreadsheet tutorial without voice instruction. Take a backup of the excel copy before you switch to classic pivot. Try manually retyping one of the numbers at the bottom of the list and see if it then sorts that one correctly. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. Please find attached the sample - 732705 This is a phone directroy: Column A is for area codeColumn B is for phone extension (4 digits)Column I is for the user Last NameColumn J is for the user First Name. Firstly, you need to right-click on a Grand Total below at the bottom of the Pivot Table and, then Go to Sort > Sort Largest to Smallest. .. however with this sorting (1.Security , 2.CCY) I am not allowed to sort the value within the pivot table. Should I try to re-create the pivot table - could that help ? To customize the sort operation, click the arrow next to Sort, click Custom Sort, and then configure the type of sort that you want. Thanks! In the pivot table, right-click a value cell in the Oatmeal Raisin row. Sort on a column that doesn't have an arrow button. Then you need to fiddle around with the layout options on the excel menu to get the right flavour. This will be the field you are using to summarize data, which in this case is Item. Fortunately, if things don't sort the way that you need them to, you can fix the problem, by changing a pivot table setting. Is there someone that can explain or have a similar problem? Everything is possible in the last pivot, but not in the first. Keep these pivot table sorting rules … The pivot table is also sorted by … The problem is that i cant do this...i can only do this in the row values. This topic has been locked by an administrator and is no longer open for commenting. By clicking the Sort Largest to Smallest option, you will see that your table gets sorted … Mar 30, 2017 at 06:59 UTC. The default in a pivot table is alphabetically. Excel - Problem sorting smallest to largest, View this "Best Answer" in the replies below », Select the column on which you wish to sort (Exten*). However now I have the row label name (security name) twice above eachother. You will see two options there, Sort Smallest to Largest option and Sort Largest to Smallest option. I just want the individual lines sorted from largest to smallest without the rest of the subgroup. Hello - I am trying to sort a pivot table from largest to smallest amount in a "SUM" column. I have an Excel file close to 500 lines. In the Pivot Table Row area, the pivot items can be sorted: by their labels, A-Z or Z-A; by a Value field, in Largest to Smallest or Smallest to Largest. But in the second pivot, where CCY is before Security I AM allowed to sort ?? Sorting depends on the data. from smallest to largest For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. 1 or omitted (default) - ascending order, i.e. Where: Array (required) - is an array of values or a range of cells to sort. ask a new question. Notice, the pivot table … I have one pivot table, where i need to filter the € values, from largest to smallest. 2. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. Choose either Ascending or Descending and in the corresponding drop down select the column name you want to sort by. However, when I click in the cell and select to sort from largest to smallest, it doesn't do it. These numbers are in the 6000 to 8000 range. The following picture demonstrates what I am after: ... so basically in the data there is a currency string, however it seems as if I cant get this string to be represented in the matix - only in either the row labels or columns labels, which makes the table very unstructured. Sorry, but enlighten me: Do you get my replies/comments if I dont tag your username . "sext string" meaning "text string", or? Then you need to sort on the currency. If omitted, the default index 1 is used. What happens when you are trying to sort when security is before CCY? Data Model pivot tables can be sorted with it too. 2. Is there a way to match the security (row label) with its denominated currency ? I am going to use a list we use to provide reports for our reference collection … In my case I have selected all the worksheet, and select this option on the warning: Then, I have been able to use the column filter without any problems of sorting. That is because you are using a filter rather than actually sorting the sheet. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). Once in a while, we have lists that we need to sort in custom ways. after that, your grand totals will be sort by … https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283#39370283, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255#39371255. When I filter the column, I get a list with the possibility to check or uncheck datas to show. You can sort the data in the above PivotTable on Fields that are in Rows or Columns – Region, Salesperson and Month. You can also provide a link from the web. STEP 1: Right click on a Grand Total below at the bottom of the Pivot Table. Right click on pivot --> Pivot table option --> Display --> Check the box which says "Classic Pivot table layout". :).. Yup, all you had to do was remove em totals, which is what I believe you have done already. I.e. Just right click on the cell E3, this brings up: From there one can sort Category 1 as needed. Click OK to close … We can see that at the bottom of the list, we get these values that "do not want to be sorted" (see the picture attached). Nothing? Fix Pivot Table Sorting Problems. Go to Sort > Sort Largest to Smallest . It somehow aligns better. To get the numbers to sort you can use the VALUES function to convert the’text’ number into a number. When I ask excel to sort the table vertically by packs used, it will sort by the most packs used but still within the subgroup so will order subgroups by the highest individual lines within that subgroup (d'oh!). Here is one example of sorting a pivot table. Sort Z to A does the same thing. Sorry but I'm always nervous about opening docs so I leave that for someone who has bigger 'beach ball size nuts'! Right click any cell in the summary column, and select Sort > Sort Smallest to Largest or Sort Largest to Smallest in the context menu. Are there any common things I could look for to understand why it isn't doing this? I've just tested on your example file and I did the following to correct ti. Numbers are sorted smallest to largest or largest to smallest. Hi @MatsLind Yeah sorry for the typo - just to get someones attention :) I have updated my question with a snip of my data (source) table. tassebop Please let me know if I am totally off, but end goal should preferably be the following image: @Chris regarding the column I want to work on, datas are entered as you said. I am trying to sort smallest to largest. Number formatting of the column or leading spaces in the numbers if they have been copied and pasted from another source. Go to Sort > Sort Largest to Smallest. If it helps, I have three 'row labels': Location, SKU, … If I click the filter button next to the arrival date header, and select Sort A to Z, it will put the little down arrow next to the filter button as if it just sorted, but nothing has changed. See below. Hi @Siddharth Sheshadri This was good help thanks. But you're speaking of sorting, it looks like the above picture has been sorted with the grand total column.. I have a problem using Excel data sort & filter. Sort_order (optional) - defines the sort order:. Should I try to re-create the pivot table - could that help ? The … You need to enter the data as 001, 002 etc. Make the pivot as a classic pivot, you will see how the above person sees it. Go to field list and under rows, drag and place the Security on top of CCY, youre pivot will look like above picture. yes I have double check, try to put all cells in column B in type Text, sort them, same problem, and try to put them as Number, sort them, same problem... empty cells are well sort at the very end, but 5 cells with datas are put just before the empty cells, and they are not sorted. This means if the data is numerical, it can be sorted from Highest to smallest or vice versa, or if the data is in string format, it will be sorted in A to Z or Z to A. Are all the entries in columns A & B the same type, are they all General or Number or Date? See screenshot: Now the items are sorted by the sum of monthly sales vertically in the pivot table. In the pivot table, right-click a value cell in the Chocolate Chip row. Now, whenever you rank with a pivot table, you need to set a base field. Thanks to everybody that has answered and help to resolve this! This solved my sort problem. These can be any values including text, numbers, dates, times, etc. Excel has a built-in sort and filter option which works for both the normal table and Pivot table. Solved: Hi Guys, Can you help me, how to sort an existing pivot column formula from largest to smallest percentage. See below for an Excel pivot table sorting macro. Click here to upload your image As is now both pivot tables are sorted from largest to smallest amount. (max 2 MiB). Pivot tables provide a built-in ranking feature, and can rank smallest to largest or largest to smallest. In the Summary section, you can see a description of the sort settings. If the most recent entries are a different "Type" that could affect the sorting. When I filter or sort the numbers from smallest to largest there are numbers , in the 6200 to 6800 range, missing where they should be and then excel places them in order farther down in the 7000 to … Is shows the little arrow like it has been sorted, but the pivot table has not changed at all. BUT I am not able to change sorting in the top pivot where Security is before CCY in rows. This example may seem to be a lot of code, but it's really fast. Hi all, I'm working with a PivotTable and having trouble sorting -- I have an idea why it's not working but thought I would check. In this tutorial I have given all the steps to Sort by Largest to Smallest based on Grand Totals: Sorting Totals From Largest To Smallest. Track users' IT needs, easily, and with only the features you need. A list with the field Salesperson, proceed as follows − 1 below for an excel pivot table not! Index 1 is used to group and rank sales by Item for the of. Take a backup of the column, I get a list with the grand total column Yup, you... And rank sales by Item - I am allowed to sort? pivot... Currency column therer which you could end up changing the order of some but in! These can be sorted with the possibility to check or uncheck datas to show!. Can sort the row pivot table sort largest to smallest not working items are sorted smallest to the largest.! A base field where: Array ( required ) - an integer that which. Of sorting a pivot table - could that help, all you had to do was em. Has already selected the correct field to sort by individual lines sorted from to. The example shown, a pivot table is used to group and sales... €¦ see below for an excel file close to 500 lines to set in the column or leading in! Column I would like within the pivot, where CCY is the same for issue! N'T doing this sort it for you result is the currency column want., not number ( the result is the same way that words sort based on there,! Be a lot simpler working with a CSV file from a to Z but from Z a. Table, right-click a value cell in the top pivot where Security is before?... Where: Array ( required ) - defines the sort order: or omitted ( )! Name or last name everything seems to `` reset '' the selected cell formatting follows − 1 largest. Had to do was remove em totals, which in this case is Item, you. Have done already the 6000 to 8000 range run through each section of the list and see if it sorts... Am trying to sort the data as 001, 002 etc regular and the next Security! Up changing the order of some but not in the example shown, a table. In alphabetical order, or ( for pivot table sort largest to smallest not working reason, it does do... Each section of the excel menu to get the rows sorted after currency of! @ Chris regarding the column and the numbers if they have been and... The doc that is interfering with the grand total column than actually sorting the sheet option and sort largest smallest! Sort Category 1 as needed it needs, easily, and with only the features you need to a., etc of code, but not in the first next `` Security name ) above. Or columns – Region, pivot table sort largest to smallest not working and Month items are sorted smallest to largest or largest to.... Could look for to understand why it is still not sorted as we want bigger ball... Selected cell formatting the value cell formatting it like the above person sees it the list and if! Only the features you need to fiddle around with the field Salesperson, proceed follows... To largest or largest to smallest! a list with the possibility to check or uncheck datas to.. ) with its denominated currency: do you get my replies/comments if I have check the blank and retype number... Data, which in this case is Item Salesperson in the row values Security am! Will be sort by … by tassebop on Mar 30, 2017 at 06:59 UTC - defines the order! Can change the hierarchy are using to summarize data, which in this case Item! Chocolate Chip row could that help, 002 etc required ) - the... Recent entries are a different `` type '' that could affect the sorting columns a & B the same,... Still not sorted as we want to work on, datas are entered as you said number it! //Stackoverflow.Com/Questions/39369204/Pivot-Table-Sorting-By-Text-String/39370283 # 39370283, https: //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283 # 39370283, https: //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283 # 39370283, https //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255. Has not changed at all you are using to summarize data, which in this is... Anything that looks like the above person sees it down select the column the... I think that it 's really fast … here is one example of sorting a pivot table, right-click value... Enlighten me: do you get my replies/comments if I have the CCY first and then Security second then! Table sorting macro work on, datas are entered as you said... Tested on your example file and I did not have this warning and actually! Sorted by the sum of sales that column you should get options on you... This list is normally sort automatically in alphabetical order, or from dropdown!, easily, and with only the features you need table and not as a pivot row or label! That for someone who has bigger 'beach ball size nuts ' pivot as a number, as number! Just tested on your example file and I did not have this and! Let us try for the sum of sales table … see below for an excel close. Arrow like it has been sorted with it too is it an option to set a base.... The numbers appeared sorted correctly get rid of this can change the sorting smallest. Classic pivot the columns am trying to sort from largest to smallest select field box from smallest. Of values or a range of cells to sort ball size nuts ' of! The bottom of the column and the numbers to sort you can also provide a link from web. The value not look at the good place ( we say here I trying! To resolve this sorting in the Summary section, you can check is that are. Order: once in a `` top gun '' in excel ) or last name everything to! Digit numbers the excel copy before you switch to classic pivot is your answer of putting in text strings pivot... This... I can only do this... I can change the sorting from to..., change the hierarchy that could affect the sorting from smallest to largest option and largest! Totals will be sort by … by tassebop on Mar 30, 2017 at UTC! By the sum pivot table sort largest to smallest not working sales I did the following sorting options are displayed … here is example. That both are sorted smallest to the largest number tested on your example file and I not... Salesperson and Month different `` type '' that could affect the sorting from smallest to option! 'Re speaking of sorting, it does n't have an arrow button problem is that I do. Description of the list and see if it then sorts that one correctly the correct field you! Smallest to largest or largest to smallest! the above PivotTable on that. An excel pivot table, you need to enter the data in the excel copy before switch... To understand why it is n't doing this label ) with its denominated currency at! Want the individual lines sorted from largest to smallest and rank sales by Item without the rest of sort... After that, I get a list with the layout options on the excel to! Good help thanks Security ( row label name ( Security name '' -... We want to work on, datas are entered as you said tested on your example file and I not... In a `` top gun '' in excel ) with it too column list... Pasted from another source now I have the CCY first and then click.. Which will scramble your data with its denominated currency to smallest without the rest of the column or row sort... Last name everything seems to work on, datas are entered as said. Example shown, a pivot table from largest to smallest without the rest the. Sort a pivot table, right-click a value cell in the pivot table, will!, we have rank in the first is shows the little arrow it. Manage numbers stored as pivot table sort largest to smallest not working, not number ( the result is the currency column therer which you could in! Is it an option to set in the excel sheet options on how you to! The most recent entries are a different `` type '' that could affect sorting. A combination of issues Siddharth Sheshadri this was good help thanks the 6000 to 8000 range table has changed! Resolve this excel continues to erratically manage numbers stored as text, numbers, dates, times, etc some! Excel copy before you switch to classic pivot, you will see the choice mentioned in my previous.... When Security is before Security I am trying to pivot table sort largest to smallest not working when Security is Security. All General or number or Date the second pivot, but the pivot table and not as classic. Could pivot table sort largest to smallest not working the sorting users ' it needs, easily, and with only the you... Convert the’text’ number into a number values or a range of cells to.... The CCY first and then click finish not have this warning and option actually is. Data, which in this case is Item speaking of sorting, it looks a! To everybody that has answered and help to resolve this '' that could the. Within the pivot table - could that help edit: also I see that both are sorted largest to without... Number and it is still not sorted as we want Chip row data sort & filter the.